Simplified time entry. back to top

Like all lawyers, logging time and activities is a routine part of your workday. And like most, you probably find the task cumbersome and time consuming. Some jot down activities on paper and ask their assistants to enter the time in the firm's billing system. Others reluctantly key in lengthy time data entry screens. You need a better solution. PensEra has a better way. After an exhaustive study of lawyer work habits, PensEra has created a simplified browser-based time tracking system that enhances - and becomes part of - a lawyer's natural workflow. TimeKM™ gets rave reviews from attorneys who find they recover more billable time and improve accuracy - all with less effort. They enjoy smart features such as:

• "Jot-it-down": lets you instantly note work done while it is fresh in your mind
  
• Quick valuation: lets you increase or decrease time charges with a single click
  
• Case Quickpicks: let you pick from your active case list for fast selection, or look up clients and matters on the fly
  
• Day-at-a-glance time: shows you a running list of time entries for review and revision before posting
  
• Month-at-a-glance calendar: shows you time recorded for each day of the month
  
• One-step sends your time to update the billing system
  
• Single sign-on intelligence: recognizes each authorized user from your network - no need to repeat sign-in information
  
• Automatic time reminders: notifies all timekeepers when and what days time are missing
  
• Anywhere, anytime access: from a browser at your desk, at home, or on the road
  
• Two entry methods: suit the way you want to work, with a "Jot-it-down" time workspace or a traditional timesheet approach
  
• Collaborative workspace: allows lawyers and assistants to record, revise, and submit time entries in whichever way they work best together
  
  

"TimeKM™ is the simplest, fastest, most natural time entry system we've ever seen. Even the most reluctant lawyers now enjoy faster time entry than ever before."
- Cassels Brock, Toronto, Canada

Leverage experience by sharing knowledge notes.  back to top

Your law firm's primary asset is your people and their talent. Day by day, each lawyer develops unique knowledge, comprised of information, skill, and experience. The more that a lawyer can re-use this knowledge and the collective intellectual capital of others, the more productive and valuable they become. While most law firms recognize the power of leveraging that combined knowledge, few have successfully accomplished the goal.

The largest impediment has been to find an effective way to help attorneys easily capture that valuable knowledge at the right moment - at the "intersection of thought" - where, and when the work is being done - not in a separate process, not recorded later. To be effective, knowledge gathering and contribution must be a seamless part of every attorney's daily work.

Funneling value from work processes
PensEra has created a new generation of knowledge management tools designed for busy professionals. We know that the one moment when a lawyer is thinking about the client, the case, the business, the practice, and the law is when he or she is doing the activity or recording it for billing purposes. We know that the one place where knowledge can be gathered is the place where every lawyer must naturally goes each day: the time entry screen. That's why we combined the two essential functions into one easy process.

TimeKM™ offers a simplified knowledge capture process on the same page as time entry. Knowledge notes are automatically anchored to the time entry, so most of the information (lawyer, time, date, client, etc.) is already complete. The attorney can just jot down useful knowledge while he or she is thinking of it. User definable knowledge categories make contribution quick, painless and relevant to both the individual and the firm. TimeKM™ can significantly increase knowledge contribution from lawyers because it fits their work process, it directly enhances their practice, and it benefits the firm's team. Lawyers now easily create and draw upon a whole range of important knowledge notes such as:

• Know-how - Expertise & practice tips to save time
  
• Know-who - Client details & activity for better relations
  
• Know-what - Case notes for efficient case management
  
• Business development opportunities
  
• Related parties - Profiles of judges, mediators, expert witnesses, or others
  
• Personal notes - A whole range of things important to the individual

The value of tapping knowledge
Attorneys can search and reference the TimeKM™ "knowledgebase" from within the system or the accumulated database can be exported to your other knowledge repositories. With a growing foundation of knowledge to draw upon, you, your firm and your clients will get the maximum benefit from your combined experience and talent. And your firm's team of lawyers will learn more, directly from your internal experts. That means better client service, a stronger competitive edge, and more revenues.

"Contributing knowledge notes is so easy with TimeKM™ that it has now become part of our everyday work. As a result, our competitive advantage is stronger."
- Keesal, Young & Logan, California

How TimeKM™ works back to top

3 easy steps for time entry

1. Choose your case
   Select from your own list of active cases and projects.

2. Value your time charge
   Just click the arrow to increase or decrease the amount of time - fast and easy!

3. Choose your activity, and save.
   Pick a quick description from your list or jot down a new one, then save.

1. Choose a knowledge category
   Choose a topic from the drop-down list.

2. Choose your activity
   Choose an activity or category from your firmwide list

3. Jot down your knowledge note, and save.
   From business development notes, to case details and practice tips, your quick entry of knowledge, insight and experience will benefit you, your colleagues and all the firm's clients. It's that easy with TimeKM™.

Winning TimeKM™ features back to top

Time entry and knowledge capture on one entry screen.

TimeKM™ is a browser-based time tracking and knowledge capture system for lawyers. It simplifies your work and lets you rapidly leverage business intelligence and experience. One entry can capture time, case details, practice tips, knowledge notes and more - together on the same page. No other solution comes close.

• Personalized login and profile provides fast access and individual control.
  
• Standard import/export means TimeKM™ works with most major law office accounting systems, and creates standard time data files.
  
• Multilingual design lets the user select an interface in his or her preferred language. The language preference of the client or file may also be shown to help the timekeeper choose a language for accurate data entry.
  
• Browser-based access means any user needs only a web browser to access all of the full functions of TimeKM. There is no new software to load or overload your system.
  
• Fast start produces fast results for users, since you only need to know how to use a simple browser to start logging activity, ideas, and key information.
  
• Flexible setup options allow TimeKM™ to be installed anywhere and be connected easily to your firm's Intranet, or separately.
  
• Robust TimeKM™ technology is proven, and scalable as your team grows.
  
• Information Stays Secure and Protected. All information contributed with TimeKM™ stays safely secure inside your firm.
  
• Industry-standard software and hardware protocols ensure TimeKM™ will mesh with your information management strategy.

Technical specifications back to top

Web server hardware (suggested configuration)

• Pentium III 933MHz
  
• Ethernet adapter
  
• 128 MB RAM
  

• Microsoft Windows 2000 Server
  
  • Microsoft Windows IIS
    
  • Microsoft Windows Media Services
    
• Microsoft SQL 7.0 Enterprise Manager
  
• Microsoft CDO for Exchange Objects (only required for TimeKM™ SoloConnect)
  

• Microsoft Windows NT Server or Windows 2000 Server
  
• · Microsoft SQL Server 7.0
  

• Windows (any version)
  
• · Microsoft Internet Explorer (version 4.0 or above)